# Reporting

## 🎯 Platform

**Use KoboToolbox** for all reporting surveys: [Login](https://kf.kobotoolbox.org/accounts/login/) | [Templates](https://kf.kobotoolbox.org/#/library/my-library)

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### 🔄 Workflow

1. **Sectors** define survey content (responsible for questions and objectives)
2. **Legal Affairs** coordinates reporting process
3. **Data & AI Team (DBS)** validates survey format and data standards
4. **Compliance check** against AM 9.6 and UN Data Standards

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### ✅ Survey Design Standards

#### 📋 Use Official Lists (SSOT)

* **Member States:** Use UNESCO official list (provided per survey)
* **SDGs:** Standard UN SDG list
* All dropdown options from centralized sources

#### 🔒 Personal Information

* Group in dedicated section
* Link to data protection policy
* Enable easy removal for sharing

#### 📊 Balance Question Types

* **Current:** Mostly qualitative
* **Target:** Add quantitative questions (scales, numbers, percentages)
* Enables better analysis and reporting

#### 🌍 Link to SDGs

* Tag relevant questions with SDG numbers
* Supports UN reporting frameworks

#### 📑 Policy & Measures Structure

**For collecting policies/programs, use standardized fields:**

* Name, Type, Description
* Implementation date, Status
* Target SDG(s), Budget
* Implementing agency

**Enables:** AI cross-analysis with UN agencies and internal knowledge management

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### 📝 Validation Checklist

Before submission to Data & AI Team:

* \[ ] Personal data grouped separately
* \[ ] Official Member States list used
* \[ ] Quantitative questions included
* \[ ] SDG tags added where applicable
* \[ ] Compliant with AM 9.6 standards

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### 🤝 Contact

**Data & AI Team (DBS)** - Survey format validation and technical support

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*Compliant with UNESCO Administrative Manual 9.6 & UN Data Standards*


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